Everybody wants to have fun at a party and as hosts you want your guests leaving with a memorable experience of your event. The type of vibe, mood and energy that you set at your party or wedding reception is what guests remember and sets you apart.
When we consult with each of our clients, we always ask the question, “What type of party do you want on a scale of 1 to 10? Where 1 is a chill party with music just in the background to 10 where it is a totally Music festival vibe and energy.” We are trying to determine the kind of vibe and mood they want to set at their event!
Your vision allows us as entertainers to best prepare for and perform to meet those expectations. The party planners are also able to ensure that everything from the decorations, invitations, entertainment, food, etc help achieve your desired outcome.
Fun means different things to everyone, so we have come up with a scale to help us communicate expectations amongst us and our clients. This is not a science nor is it exact but it sets some reference points for us.
|Vibe Type:||Intimate Chill Dinner party||Formal||Fun & Formal||Wild party||Night club|
|Description||Main goal is to chat, catch up, eat and drink||Guests chatting eating, dancing||Guests drinking, eating, dancing||Everyone wants to have FUN||aka Discoteque - Everyone wants a great time|
|Size of party||usually less than 25 guests||more than 50, larger the group, the better||more than 100, larger the group, the better||more than 50, larger the group, the better||more than 100, larger the group, the better|
|Party theme||none to full theme based décor||usually FUN but formal & exciting||usually FUN but formal, exciting||usually FUN, vibrant, exciting||usually FUN, vibrant, exciting|
|Style of music||Not always but Usually some music playing in the background - spotify playlist etc. Could be a combination of DJ and/or live musicians||Could be any genre but with clean songs, Play full songs, Could even include ballroom and other formal dancing, Some slow dancing as well. Everything from slow RnB to upbeat music, You can a combination of DJ and live musicians||Could be any genre of music but all upbeat, energetic Dancing music with a few slow songs. Full songs and Very quick mixes and mashups. Clean songs only||Could be any genre of music but all upbeat, energetic Dancing music with no slow songs. Very quick mixes and mashups.||Could be any genre of music but all upbeat, energetic Dancing music with no slow songs. Very quick mixes and mashups.|
|Loudness||low volume - music is ambience||LOUD||LOUD||VERY LOUD||VERY LOUD|
|Alcohol||alcohol optional||alcohol optional||alcohol is involved||lots of alcohol||lots of alcohol|
|Dancing||None||Some people dancing||Lots of Dancing||Lots of Continuous dancing||Lots of Continuous dancing|
|Lights||Optional lights, perhaps some ambience lighting||Optional lights, perhaps some ambience lighting||Basic Lights with some to set the atmosphere||Lights and lasers||Large concert type lights, lasers|
|Type of crowd||Laid back, Intimate||Mixed age group, some want to have fun.||Fun people, mixed age groups||Hyped, out to have fun with no worries and unInhibited||Hyped, out to have fun with no worries and unInhibited|
|Notes||Not everyone dances. Could even be a wedding, corporate function, Charity Gala. Usually with a programme/timeline. Dancers usually perform to entertain guests.||Not everyone dances. Typically indoors, NO twerking. Dancers usually perform to entertain guests.||Private party Typically indoors, you will have twerkers here rocking with party glow sticks, frat party||Typically indoors, optional crowd surfing and mosh pits are possible|
Most of the parties can fit into any of the above categories. We are not including street/block parties or kids’ parties here as they are unique in their own nature.
Once you know what kind of vibe you’d like to have given your guest list, then that makes it easy to plan and find related DJ and Entertainers.
With all of your planning, you should also have back up plans in case things don’t work out. For example, rain on the day of your event can negatively dampen the mood of the people so try to have décor and colours that improve the mood regardless of the weather. Have heaters available if outdoors. Likewise, for outdoor events, have fans and plenty of water available.
What kind of vibes do you want at your next party? Let us know so we can help you achieve the energy to make your event the most memorable!